I can draft a complete, ready‑to‑publish privacy policy, but a few controller‑specific details are required to avoid placeholders and ensure accuracy under UK GDPR and the Data Protection Act 2018. Please provide:
1) Controller identity and contact
– Full legal name of the data controller (e.g., “Llangennech Rugby Football Club” or incorporated entity name)
– UK postal address for privacy correspondence
– Dedicated privacy/contact email (and phone, if you wish to offer one)
– Whether you have formally appointed a Data Protection Officer (DPO). If yes: DPO name/role and contact email. If no: confirm the preferred “Data Protection Lead” contact details.
2) Website services in use
– Analytics: Do you use Google Analytics (GA4) or another analytics tool?
– Marketing/advertising pixels: e.g., Meta (Facebook) Pixel, X, LinkedIn, etc.?
– Email newsletter service: e.g., Mailchimp, Sendinblue/Brevo, MailerLite, etc.?
– Forms/service providers: e.g., native WordPress forms, Contact Form 7, Gravity Forms, Typeform, Google Forms, etc.?
– E‑commerce/payments: Do you sell tickets/merchandise online? If yes, which processors (e.g., Stripe, PayPal, Square) and which ecommerce platform/plugin (e.g., WooCommerce)?
– Hosting/CDN and security tools: e.g., WordPress host, Cloudflare, Wordfence, reCAPTCHA?
– Embedded media/maps: e.g., YouTube/Vimeo embeds, Google Maps.
3) Practices and preferences
– Do you send direct marketing emails/SMS to individuals who opt in via the website?
– Do you accept contact/enquiry forms from minors (e.g., junior rugby enquiries), and should we require a parent/guardian to submit such enquiries?
– Any specific retention periods you prefer beyond standard norms (e.g., enquiry data kept 12 months, marketing until opt‑out, order records 6 years for tax)?
With these details, I will deliver a complete HTML policy with numbered sections covering data collection, purposes, legal bases, retention, rights, cookies/PECR, security, international transfers and safeguards, DPO/contact, and policy changes—ready to publish without edits.